Minutes of the Annual General Meeting held on the 27 Feb 2010

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Minutes of the Annual General Meeting held on the 27 Feb 2010 

  1. The meeting opened with the president’s report for the year 2007-2010. She highlighted the work done by the outgoing executive Committee and thanked everyone involved in the success of the Centenary Celebration May 2009. She ended with an appeal to the new committee to take up the post Centenary Projects with zeal and enthusiasm.
  2. The treasurer presented the audited financial report 2007-2010. The house gave its approval and the report was passed.
  3. The general Secretary placed the following proposal for deliberation and adoption before the house. The following resolutions were adopted and passed unanimously by the house:-
    1. Resolved that a separate account be maintained as a Post Centenary Project Fund with the SBI, Shillong Branch. The signatories will be the outgoing treasurer and the incoming treasurer of the executive committee of LAAS. These funds are to be used only for the post Centenary projects. A sum of Rupees thirty five thousand will be retained as working capital in the current LAAS account. Any additional monetary needs by the executive committee can be raised through fund raisers and through collection of membership fees.
    2. Resolved that the following are the Post Centenary Projects to be taken up by LAAS:
      To sponsor a gifted child for music scholarship under the guidance of Mrs Pauline Warjri. The details of the scholarship, viz, amount needed for the books, tutorials etc to be worked out by the new executive committee.
    3. Vocational training for the underprivileged to be given once a year, the logistics to be worked out by Tabitha (Lisa) Marbaniang with approval from the new executive committee.
    4. The Managing committee of the school, Loreto Convent Shillong, will arrange grooming sessions for class X students. LAAS is to provide support and expertise when and if necessary.
  4. Resolved that the remaining LAAS Centenary Souvenirs (Silver Mugs) to be made available to interested persons on donation of Rupees One thousand only towards the post centenary project fund.
  5. Resolved that LAAS will network with other Loreto Alumni Associations on the national and international level only through the Co-ordinator, Sister Mercy D'souza, appointed by the Provincial of Loreto Schools. LAAS will not join any other association but will interact and network with
  6. Resolved that the LAAS Re-union scheduled for 3rd - 5th Dec 2010 in Delhi has the approval and full support of LAAS. A re-union Committee formed for this purpose in Delhi will co-ordinate with the Executive Committee of LAAS and will be dissolved after the event. Fund management and other details will be worked out by these two bodies.
  7. The elections of the new office bearers of LAAS 2010-2012 was held and the list of new office bearers will be finalized after the next schedule on 27th March 2010 between the outgoing and incoming executive members.
  8. The principal of Loreto Convent School, Shillong Mrs. C. Nongrum   thanked each and every member of LAAS for their support and help during the centenary celebrations. She emphasized that the celebrations would not have been a success without the Alumni. The sincere acknowledgement was received with a tremendous round of applause.
  9. It was decided that the 27th March 2010 the executive committee meeting will be held at 1:00 pm, Loreto Convent School.
    The meeting ended with tea and light refreshments.