Minutes of the meeting held on the 06/12/2007

Last Updated (Friday, 07 November 2008 16:36) Thursday, 06 December 2007 15:34

Attention: open in a new window. PDFPrintE-mail

Date : 6th Dec 2007
Timing : 2.30 – 6.00 pm
Venue : Loreto School Library Hall


Objective :

  • To arrange and sort out gifts for the Hamper prize of the raffle draw to be held on the next day ie the 7th of Dec 07 in the school for raising funds for the Centenary Celebrations .
  • General Discussion on rearranging and establishment of the office of LAAS.
  • Program schedule for Centenary Celebrations.

Total No. of Participants : 6 nos


MINUTES

  • The evening started with the Alumnae Members extending helping hands in rearranging of gift items collected for the Christmas Hamper Prize to be distributed in the raffle draw held in the school on the 7th of Dec 07 in aid to Centenary Celebrations of the school.

  • As the gift items were being sorted in hampers, some of the members sat down for a general discussion whereby it was strongly felt that for proper functioning of the Association & for its future meetings some basic needs at the ground level are to be addressed & worked out:
    • a room with furniture to conduct meetings
    • an almirah or file cabinet.
    • stationary items – official letter head’s, receipt books, envelope etc
    • computer with printer and internet connection as and when needed.

    With reference to the above needs it was concluded that
    • Sr Celine would allocate a room in the institute’s premises where meetings could be held.
    • An almirah in the Catechism/Boarders Study room of the school has been allocated for the office of LAAS.
    • Madonna would take up with the printing press at the earliest to get the stationery items ready.
    • Sr Celine willingly gave permission to the LAAS members for using the computer and other utilities in the parlour office as and when required.

  • The Pass Book & Cheque Book of the Bank Account of LAAS as maintained by previous office bearers was handed over to the new treasurer Devaleena Bhattacharya by Sister Celine. (Other procedures of informing the concerned bank for the installation of new office bearers is yet to be done.)

  • It was decided that a few things are to be framed and finalized before proceeding with the Centenary discussions :
    • to chalk out the tentative date and month of the Celebrations with the help of Sr Celine or school authorities.
    • decide on the number of days / duration of the program . An opinion in this regard was voiced that if it will be a 3 days program , 1 day could be hosted by the Alumni Members.

  • Conclusions on discussion relating to the Centenary Souvenir are briefed as follows :
      Minutes of meeting Loreto Alumnae Association Shillong 2
    • Contacting Past Pupils for Contribution
    • Advertisements are to be worked out
    • Sponsorships
    • Get in touch with the editors of the school magazine to get back issues of the school Magazine.
    • More details to be formulated in the next meeting. Esther Syiem will be the Chief Coordinating member with regards to magazine / souvenir and other related issues.

  • Other miscellaneous topics briefed on the day are as follows:
    • § Fund Raising Issues . - Fete , Food Festival, Musical Night / Evening, Charity Show / Movie, Sponsorship, Advertisements, Donations (mainly from Alumni members), Souvenir. - A chart to be prepared accordingly as per issues relevant.
    • § Reception Committee - Will be involved in getting in touch with Out Station members who would like to visit the school for the centenary celebrations, registration , boarding, lodging of External guests – in short host their stay excluding payment which are to be borne by the guests themselves. -
    • § Program Committee - The program Coordinator is to select assistants and chalk out tentative events with due consultation with other members and forward for approval of the house on subsequent meetings.

  • With only a year for the Celebrations to go, the members present felt that the time is already running short and the tasks to achieve is uphill , hence in this regard an urgency was felt to hold regular meetings and formulate a serous course of action in the subsequent meetings.

  • The date for the next meeting was finalized as the 15th of Dec 2007 at 2.30 pm in the school premises. Agenda for the meeting – Finalising The Centenary Celebrations .

The meeting concluded with a light dinner with contributions from the alumni members.