Minutes of the meeting held on the 14/06/2008

Last Updated (Tuesday, 30 November 1999 00:00) Saturday, 14 June 2008 16:16

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Minutes of Meeting Held on Sat the 14 June 08
Date And Time: 14th June 2008 , 2.30 pm
Venue : Loreto Convent School Library
Objective
  • Taking stock of proceedings obtained from last fund raising program held in the school Fete.
  • Discussion and finalization for July 08 Fund Raising Program
  • Proposal for Opening of a New Bank Account for LAAS in HDFC Bank
  • Amendments to the Constitution of LAAS.
  • Miscellaneous
Total No of Participants: 7
  • The total outcome from the two Stalls set up by the Alumni members in the school Fete on 2nd May 08 was accounted as Rs 7234/-
  • An amount of Rs 5000/- was handed over to the Souvenir Committee members for carrying out the preliminary works for the Souvenir as per the Committee’s requirement and recommendations.
  • The dates for the Fund Raising Program which was scheduled on 18th of July 08 was suggested to be shifted over by a week to the 26th of July 08 as the Venue in Pine Wood for the 18th got booked for a Government function. However the feasibility of either
A) Changing the Dates to the 26th or any other date around the same time for the program OR B) Changing the Venue for the 18th Would have to be worked out by the Fund Raising + Event Management Committee in due accordance with Pauline and all members of her choir who will be putting up a performance for the occasion.

The final Decision on the matter for the turn out events will made be posted soon over the LC–ALUMNI-Shillong Yahoo Group.

  • Two important proposals FOR AMENDMENT OF THE CONSTITUTION OF LAAS were made as listed:
    • Proposed that Article XIII ( regarding Operation of A bank Account) be replaced by the following amendment: THAT THE ACCOUNT OF LAAS BE TRANSFERRED FROM STATE BANK OF INDIA , DHANKHETI TO HDFC POLICE BAZAAR FOR CONVENIENCE . ANY MONETARY TRANSACTION BE MADE WILL BEAR THE SIGNATURE OF THE GENERAL SECRETARY AND TREASURER OF LAAS ONLY.
    • PROPOSED THAT A MEMBERSHIP FEE WILL BE COLLECTED FROM MEMBERS WHO HAVE REGISTERED. THE AMOUNT TO BE DECIDED BY THE ANNUAL GENERAL MEETING OF LAAS. THE FEE CAN BE PAID MONTHLY/ ANNUALLY / LIFETIME.
  • Besides the existing Souvenir Committee with Esther Syiem as the convener , two other Committees with Members identified as below were formed in preparation for the Centenary Celebrations:
    • Event Management + Entertainment This committee will head the Fund Raising activities in collaboration with other members.

      Members: Mary Tariang, Tabitha Marbaniang(Lisa), Josephine Thanglura ,Rula, Pauline Scott

    • Finance Committee : This Committee will take care of all financial matters , tracking and record keeping of transactions ,Budget allocation for different activities. Members: Jennie Nampui, Clarissa , Rio J Nongrum, Sela Khathing, Shivangi

      The next meeting would be held on Friday the 4th of July 08 in the School at 2.30 pm . This meeting will also be attended by representatives from the school for gathering a collective idea and proposals for the Centenary Celebrations.